General

What is EuroPython?

EuroPython was the first major Python programming language community conference ever organized by volunteers. It started 2002 in Charleroi, Belgium, which attracted over 200 attendees.

It now is the largest European Python conference (1200+ participants in 2014 and in 2015), the second largest Python conference world-wide and a meeting reference for all European programmers, students and companies interested in the Python programming language.

Bilbao? Where is Bilbao? How can I get there?

You don’t know where Bilbao is? No panic! You can find all information on our Bilbao page.

IMPORTANT: Please note that if you live outside Europe you may need a VISA to enter Spain and attend the conference. Please check this before buying your tickets!

In case you still need help please contact helpdesk@europython.eu

I love what you’re doing. How can I sponsor this great event?

You will find all the information needed at our /sponsor page.

If you need any extra information please contact us sending an email to sponsoring@europython.eu

I want to book my flight/hotel. Could you give me an idea of what the schedule will look like?

The schedule has not been finalized yet. We will first have a call for proposals, then a talk voting phase and then announce the final schedule in April. We will announce the details on our blog as usual.

However, we can already provide you with the overall structure:

• Sunday: Beginners' Day Workshop and other workshops; registration desk opens
• Monday - Friday: Conference talks, trainings, keynotes (at the Euskalduna Conference Center (ECC))
• Saturday - Sunday: Sprints (at the Bizkaia Aretoa)

A typical conference day will open the venue at 08:30, have the first session around 09:00 and end at 18:30. Lunch breaks are scheduled for around 13:15.

Please note that we don't serve breakfast.

Tickets

How can I buy my ticket?

Please buy your tickets using our registration page.

We have three different tickets available:

• student (only available for students and pupils; please bring your student card)

• personal (for people enjoying Python from home, e.g. hobbyist or freelancer)

• business (for people using Python to make a living, ie. a company pays your ticket)

We would like to encourage you to pick a ticket types that reasonably fits your personal situation. Some examples:

• If a company is paying for your ticket and you need a proper VAT receipt with correct company address, please get a business tickets.
• If you are using Python as a hobby or as freelancer working from home and don't need a VAT receipt, the personal ticket is for you.
• If you are a student or still attending school, we have the highly subsidized student ticket for you.

Finally, if you would like to support EuroPython, please consider getting a higher priced ticket. We assure you that your contribution will be put to good use. Thank you!

The tickets are sold in three batches:

• early-bird (the first 300 tickets),

• standard (dealine to be determined, but usually until about a month before the conference)

• on-desk (after standard tickets end; these can also be bought in Bilbao)

Make sure you get your tickets as soon as you can to save some money to spend on the excellent food in Bilbao ;-)

Which payment options do you support?

Our website supports these two payment options:

• Paypal (all payment options supported by Paypal)
• Stripe (credit card payments)

Please note that we do not support other payment options or purchase orders.

You can also use our website for purchasing on-desk tickets during the conference at the registration desk.

While the above two options usually work fine, we have had a few reports about failures when trying to purchase tickets from abroad. We list them here to inform you of such known issues:

• We have had some reports from people trying to use Paypal and having the payment process fail without any good explanation. In some cases, these are apparently regulatory restrictions for overseas payments to non-profits, e.g. for Singapore. Please get in touch with Paypal to find out. Credit card purchases using Stripe usually work fine as alternative.

Do I need to send any documentation proving my student status?

No, because we trust you :-)

You don’t need to send or upload any documentation during the registration and payment process, but the organizer may ask for your student card when picking up the badge during on-site check-in.

Why am I getting an invoice from the ACPySS and not the EPS ?

Due to complications with the VAT rules for conference events, we have chosen to use a simplified setup where the ACPySS invoices for all conference tickets.

I need to verify the VAT information of the ACPySS. Where can I find the address and VAT-ID?

Please check our contacts page.

I'm buying business tickets and I think I don't have to pay the 10% VAT.

We're sorry but European regulations (as well as our tax advisor) say that every European company must pay VAT for services or goods that are to be consumed in other countries. In EuroPython tickets we have included two VAT taxes: cultural event and catering, which coincidentally are the same: 10%. Hence we must charge this 10% VAT on all tickets, including the business tickets. However every company can obtain the VAT in return:

Companies from the European Union

The companies from the European Union can request their Spanish VAT back through their own country's Tax Office.

Companies from Outside the European Union

Non EU-companies will have more trouble doing this. They must:

- First of all, name a legal representative stablished in Spain (tax/legal advisor).

- This representative must request for a return of the VAT to the Agencia Tributaria Estatal (Spanish Tax Office) presenting a paper form, el modelo 361 (an example here). The instructions to fill it are here. This request must be done through internet and a Digital Certificate from the Agencia Tributaria Estatal is needed.

I bought my ticket early, but I cannot attend. What can I do?

You can send an email to helpdesk@europython.eu and let us know. We will fully refund your ticket costs except the administrative (bank, online payments services, etc) costs until June 17th.

Refund requests must be issued before June 17th. Please understand that we cannot process refund requests after that date, since we have a lean budget to run.

I helped organize the EuroPython 2016 conference. Do you have special rates for volunteers ?

For volunteers who have invested a significant amount of time into organizing the conference or helping out on site during the conference, we will issue refunds for their tickets.

The refund amount depends on the amount of work done and will be set by the finance workgroup (WG). Please contact the WG chair of the workgroup your volunteering in for more details.

How do I know my t-shirt size?

Women's cut: https://www.sols.es/camisetas/camisetas-mixed-women

I've bought more than one ticket and now I want to assign it to a friend but the website does not allow me. How should I proceed?

When assigning tickets to others, please make sure that:

a) the other person has already created a user account on our website, and

b) you have the email address the person used for registering with the system.

I have bought a ticket and turned my profile public, but I'm still not listed on the Who's coming page. What can I do?

You probably have not yet assigned the ticket to yourself. Log in to the site and then proceed to the ticket page. Clicking on the edit links should allow you to enter the details for each ticket you bought.

The Who is coming page only shows tickets from people who have turned their profile public and have been assigned to a purchased conference ticket.

Accommodation

Ok, I’ve booked the conference. Where can I stay?

There are a lot of nice hotels in Bilbao. We have already prepared a page about accommodation options with some deals we have already negotiated with some hotels and student houses. Please take a look to the accommodation options for details. The hotels that don't show any price is because we haven't got an offer from them yet.

Other than the possibilities listed on the accommodations page, there are a lot of nice options around the venue! If you need help, contact us!

NOTE: Please always ask the hotels for their refund policies. We have no refund agreements with the mentioned accommodations so are not aware of the refund policies of each of those and will not be able to help you with this.

Bilbao

Where can I buy SIM cards?

Please visit this page to get more detail information about this topic.

There is a shopping mall near the venue, where you will be able to buy SIM cards from, e.g., Vodafone.

Please remember that you need an identification document for this purchase.

The SIM cards need to be registered to an owner. No mobile phone company allows us to cancel the SIM cards after the conference.

As we can't take responsibility for the usage you do with your SIM card, we are not buying SIM cards for the conference.

 

Visas

I need a visa to go to Spain. Could you please write me an invitation letter?

If you require an invitation letter please fill in the form. And the letter will be provided you by email. More information here.

Talks, Trainings, Posters

I would like to present an interesting topic. Which formats do you have available ?

We will have standard conference talks, trainings, helpdesks and poster sessions.

How can I give a talk at EuroPython?

We will issue a Call for Proposals (CFP) when we’re ready to receive talk submissions. Please watch our blog for updates.

Once the CFP is open, you can propose your talk by logging in to the website and going to the CFP section.

For EuroPython 2016, the CFP period is scheduled from February 18 until March 6 2016.

Talks will then be voted on by the attendees. A subset will also be selected by the program workgroup members to also give less mainstream topics a chance and to enhance the speaker diversity, if needed (we hope not).

Can I rely on internet during my talk?

Wifi set up in a closed environment with many signal shadowed areas as the Euskalduna can be a problem.

We are putting up wifi antennas for up to 6000 devices in the exhibition hall, but the main talk rooms may not be fully covered.

We have also ordered Ethernet cable for the speaker desks, so you don't run into problems during your talk.

Euskalduna has done a big update to their wifi infrastructure for this year, mainly due to the problems we had during EP2015, so hopefully, we'll have fewer problems for EuroPython 2016.

Do I need video adapters for my talk?

We will have available HDMI to VGA and mini-DisplayPort to VGA adapters in each room, but it's always a good idea to bring your own.

If you are speaking, please test your notebook and adapter with the projector in the room where your talk is scheduled.

Do I have to print my poster?

Yes. We are not offering poster printing service in the venue. However there is in the neighborhood (10 minutes walk) a few printing shops, for example:

• Reprografía José Antonio
• Goya

What size should be the posters?

The poster size is a portrait DIN-A0. 84.1cm wide x 118.9cm high.

Where will be the poster session?

The area of the poster session will be the exhibition hall, so there will be more people around doing other things.

There won't tables in front of each poster although the hall tables will be nearby.

I have submitted a talk, but would like to make some edits. How does that work?

Please log in to the website and navigate to your public profile (click on the button "View your public profile"). At the bottom of the page you should see a list of talk you have submitted. Clicking on these links will take you to the talk page where you can edit the talk description.

Will I get a discount if I get selected as speaker?

Yes, we will issue the following refunds for speakers:

• talk, poster, panel organizer, interactive session organizer: 25% refund on your ticket

• training: 100% refund on your ticket

We will send out coupons to all speakers of accepted talks and other session types.

For those of you who have purchased tickets before the schedule is announced, we will be refunding the corresponding amount on site at the conference desk. Refunds after the conference usually result in longer delays, so please make sure you pick up your refunds during the conference.

As in previous years, we will make it possible to grant the discount towards the financial aid program by simply not picking it up during the conference.

Must I sign the video recording and publishing agreement?

To simplify the organization, we ask all speakers and trainers to accept the video recording and publishing of their session. All talks will be recorded. Whether trainings will be recorded as well, is not yet clear. Please contact our EuroPython Program Helpdesk for details, if you would rather not like your training to be recorded.